"I want to run a private lodging in Nakano Ward."

What documents are required when running a private lodging business?

We hear comments like the one above often, so in this article we will explain the rules for running a private lodging in Nakano Ward.

This article explains things in an easy-to-understand way for those who are trying to run a private lodging business for the first time or are considering doing so, so please refer to it. By reading this article, you will learn about the procedures and documents required to run a private lodging business in Nakano Ward.

Types of business when operating a private lodging facility in Nakano Ward

There are three types of business when operating a private lodging in Nakano Ward.

Homestay business

The residential lodging business is not subject to the Hotel and Inn Business Act, and is a system that uses residential properties to provide lodging services, allowing accommodation to be provided for up to 180 days per year. In Nakano Ward, prior notification to the health center is required, and there are also obligations to post signs before starting the business and to submit regular reports.

Private accommodation management business

The private lodging management business is a business that operates and manages private lodging facilities on behalf of the owner. When operating private lodging facilities without the owner present, it is necessary to entrust the business to a management company registered with the government. The management company must be responsible for the proper operation of the facility, including dealing with guests and maintaining the facility.

Private accommodation agency

Private accommodation intermediary businesses refer to the operation of reservation sites and apps that connect guests and providers. Examples of such businesses include Airbnb and Rakuten STAY, and they must be registered with the government. Intermediaries are obligated to provide information to users, such as clearly stating the contract contents and making fees transparent.

Accommodation rules for operating private lodgings in Nakano Ward

The rules for operating a private lodging are complicated and vary depending on the region and municipality. Below, we have summarized what you need to know to operate a private lodging in Nakano Ward.

Time Limits

In Nakano Ward, the period during which accommodation is permitted varies depending on the area in which the private lodging business is conducted. In restricted areas, accommodation can only be provided on Fridays, Saturdays, Sundays, and holidays. However, if the owner lives in the home, accommodation can be provided on weekdays if certain conditions are met.

Advance notice

You must notify surrounding residents in writing at least 7 days before submitting your private lodging notification. If you are running a private lodging in a restricted area where the owner is not present, you are also required to hold an explanatory meeting for surrounding residents. The purpose of notifying residents in advance is also to prevent any trouble with local residents.

Attached documents

In addition to the documents required by law, the notification requires a pre-notification report, a report on the briefing session, and, if necessary, a copy of the notification to the fire department. These documents are important to ensure that the business is being run properly.

Notification of Notification

If you are running a private lodging in an apartment building, once your notification has been accepted, the management association, landlord, and subtenants will be notified. It is important to coordinate with the relevant parties in advance, and operating without permission can cause trouble, so be careful.

Creating a guest list

The manager must verify the identity of each guest in person, create an accurate guest list, and keep a copy of the passport of foreign guests. This ensures the safety of guests and the security of the local area.

Correspondence record

Businesses are required to record responses to complaints and inquiries and keep such records for at least three years. Appropriate responses and record-keeping are required, which increases the reliability of businesses.

Consult with relevant authorities

If you provide meals, you may need a license under the Food Sanitation Act. In addition, garbage generated at private lodgings must be properly disposed of as business waste. Consulting with the relevant authorities in advance will lead to smooth operation.

Periodic reports from notified businesses

Private accommodation businesses are required to submit regular reports even after starting their business, and failure to do so may result in guidance or suspension of business. By law, reports must be submitted every two months, covering the two months prior.

In Nakano Ward, submissions are accepted via a dedicated online portal or on paper, and the procedures for each are as follows:

How to report online via the portal site

① Access the private lodging system portal site. Access the portal site exclusively for private lodging businesses and download the electronic guest register software.

② Install and start the software Install the software and start "MinpakuReport" from the start menu or search.

③ Select "Notification Number Settings" from the settings to register the notification number, and enter/register the notification number corresponding to your property.

④ Register accommodation records and create a regular report file in CSV format. After selecting the target period at the top of the screen, click the "Regular Report" button to create a file in CSV format.

⑤Upload the CSV file to the portal site Log in to the Minpaku System Portal Site and upload the CSV file you have created from the Regular Reporting page.

⑥ Save and send the notification of upload completion. Save the screen and email of the completion of the report. If necessary, you may want to print out a copy and keep it for your own peace of mind.

How to submit a report to the public health center

1. Download the form from the Nakano Ward website. The report form can be obtained from the Nakano Ward official website.

② Fill in the required information. Accurately fill in the number of guests, number of business days, service record, etc.

③ If the document is to be stamped or signed, a representative seal is required for corporations, while a personal signature is required for sole proprietors.

④ Submit by mail or in person. Submit by mail or in person to the Sanitation Division of Nakano Ward Public Health Center.

⑤ Keep a copy It is a good idea to keep copies of submitted documents with the submission date attached.

List of documents required for operating a private lodging facility

When starting a private lodging business (minpaku), the required notification documents differ between individuals and corporations. Please refer to the table below for a list of the notification documents.

	Documents required for individuals	Documents required for corporations
Required Documents	A certificate from the mayor of the city or town stating that the person is not a person who has not been reinstated after a decision to commence bankruptcy proceedings ・If the person is a minor and the legal representative is a corporation, a certificate of registration of the legal representative ・Written pledge that you are not subject to any disqualification reasons ・Certificate of registered matters of the house ・If the property falls under the category of "a house for which tenants are being recruited," documents evidencing advertisements or other such recruitment activities - If the property is a "house used for residence by the owner, lessor, or subtenant," documents proving this - Drawings of the house (location of each facility, layout and entrance, floors, floor area of living rooms, guest rooms and areas for guest use) - If you are a tenant, a document certifying that the landlord has agreed - In the case of a subtenant, documents verifying the lessor and his/her consent - In case of condominium ownership, a copy of the regulations If the rules do not stipulate anything about operating a private lodging business, documents certifying that the management association has no intention of prohibiting such business. ・If entrusting the management company, a copy of the document issued by the company	・Certificate of articles of incorporation or donation registration A certificate from the mayor of the city or town stating that the director is not a person who has been subject to a decision to commence bankruptcy proceedings and has not been reinstated ・Certificate of registered matters of the house ・If the property falls under the category of "a house for which tenants are being recruited," documents evidencing advertisements or other such recruitment activities - If the property is a "house used for residence by the owner, lessor, or subtenant," documents proving this - Drawings of the house (location of each facility, layout and entrance, floors, floor area of living rooms, guest rooms and areas for guest use) - If you are a tenant, a document certifying that the landlord has agreed - In the case of a subtenant, documents verifying the lessor and his/her consent - In case of condominium ownership, a copy of the regulations If the rules do not stipulate anything about operating a private lodging business, documents certifying that the management association has no intention of prohibiting such business. ・If entrusting the management company, a copy of the document issued by the company ・Written pledge that you are not subject to any disqualification reasons

Reference: Private accommodation portal site

Benefits of staying at a private lodging in Nakano Ward

Nakano ward is easily accessible from Shinjuku and has many shopping streets, so it has been attracting attention in the media in recent years. Here we will introduce some carefully selected benefits of operating a private lodging in the area.

Around Nakano Station, you can find all kinds of daily necessities within walking distance

There are supermarkets, drug stores, restaurants, and other facilities around Nakano Station, so you can get everything you need for daily life within walking distance. This convenient location is popular not only with tourists but also with long-term residents.

There are multiple routes and good transport access

Multiple lines, including the JR Chuo Line, Sobu Line, and Tokyo Metro Tozai Line, are available, and access to major areas such as Shinjuku, Shibuya, and Tokyo Station is smooth. Transfers to Narita Airport and Haneda Airport are also easy, so high demand is expected from tourists and business travelers.

Lots of parks and nature

Nakano ward is dotted with many parks, including Heiwa no Mori Park and Arai Yakushi Park. The parks are well-equipped to make it easy for guests to take a walk or bring their children, allowing you to enjoy a relaxing stay in the city. The area also appeals to travelers looking for a stay experience close to nature.

Culture and subculture coexist here, and it's popular overseas.

It is also popular as an area where subculture centered around Nakano Broadway coexists with traditional culture such as rakugo and theater. It is also attractive to foreign tourists who love anime and manga, making it an easy destination for visitors to Japan.

It is suitable for operating private lodgings aimed at people seeking diverse cultural experiences.

Peace of mind for families with children

Nakano ward has a stable public safety environment, and it is an area where you can go out relatively safely even at night. There are many nurseries and parks, making it suitable for short-term stays for families with children. It is also an ideal environment for operating private lodging facilities targeting families.

Business demand is also expected

As it is close to business areas such as Shinjuku and Nakano-sakaue, there is also expected to be demand for accommodation for business purposes such as business trips and short-term training. With convenient transportation and many quiet residential areas, it is also popular as a place where business people can stay with peace of mind.

There are many places to consult about properties that are suitable for private lodging

Nakano ward has many real estate agents and administrative scrivener offices, making it easy to get advice on properties that support private lodging and notification procedures. It is easy to gather information and collaborate with experts when starting operations, so it is a relatively low hurdle for people starting private lodging for the first time.

Disadvantages of staying at a private lodging in Nakano Ward

Nakano Ward has many advantages as mentioned above, but it also has disadvantages. It is important to understand the disadvantages before making a decision.

Nakano Ward is not subject to the special zone private lodging system.

Nakano Ward is not a target area of the National Strategic Special Zone, so the special zone private lodging system is not available. Therefore, it is necessary to operate in accordance with the Hotel Business Act or the Residential Lodging Business Act (New Private Lodging Act). Compared to special zone private lodging, there are restrictions on the number of business days and the conditions for obtaining permission, which may make it unsuitable for businesses that want flexible operation.

Restrictions on number of business days under the new private lodging law

Under the Private Lodging Business Act, private lodgings are limited to a maximum of 180 days of operation per year. This restriction also applies in Nakano Ward, so full-time lodging is not possible. In order to make a profit, it is necessary to adjust prices during peak periods and come up with a strategy to attract customers.

It is necessary to consider operation after understanding the limitations on the number of operating days.

Competition is growing

Nakano Ward has seen a rapid increase in private lodging facilities in recent years due to its convenient transportation and abundant tourist resources. If you do not differentiate yourself from your competitors, you may suffer from price competition and declining reservation rates. Strategic management is required, as the key to success is the interior design, services, and target demographic.

Accommodation facilities operated in Nakano Ward

There are many accommodation facilities in Nakano Ward. Below we will introduce the accommodation facilities operated by our company.

Totonou＆GIVE

area	Honmachi/Yayoicho area
Fee	From 25,000 yen
equipment	4-storey private accommodation with sauna
What's nearby	3 minutes walk from Nakano-sakaue Station on the Tokyo Metro Marunouchi Line and Toei Oedo Line. There is a supermarket within a 2-minute walk.

WABI＆GIVE

area	Ekoda and Arai area
Fee	From 20,000 yen
equipment	A three-storey private accommodation with a wabi-sabi design
What's nearby	It is a 3-minute walk from Araiyakushimae Station on the Seibu Shinjuku Line, and there are plenty of supermarkets and pharmacies around the station. Within walking distance are spots where you can experience nature, such as Heiwa no Mori Park and Kitano Shrine.

ENGAWA＆GIVE

area	Ekoda and Arai area
Fee	From 25,000 yen
equipment	A two-storey private hotel with a modern Japanese feel and a veranda
What's nearby	7 minutes walk from Araiyakushi Station on the Seibu Line. Located in a corner of the Araiyakushi Ai Road shopping street, you can feel the tranquility even in the city.

GIVE Higashi Nakano

area	Higashi Nakano area
Fee	From 14,000 yen
equipment	There are rooms on each floor of the five-story building. There is also a Japanese restaurant called "Shunraku" on the first floor.
What's nearby	3 minutes walk from JR Higashi-Nakano Station and Ochiai Station on the Tozai Line. Convenience stores, supermarkets, and the Higashi-Nakano Station shopping district are also nearby.

summary

In this article, we have explained the rules for operating a private lodging in Nakano Ward. There are various rules for operating a private lodging. Also, please note that the documents required for operating a private lodging differ between individuals and corporations.

Nakano Ward is close to the city center and there are many shopping districts and supermarkets in the surrounding area, so there are benefits to running a private lodging, but there are also disadvantages.

Our company operates hotel facilities within Nakano Ward, and also has ample experience in operating private lodgings in other areas, and can provide operational services related to private lodgings.

If you are considering private lodging in Nakano Ward, please feel free to contact us.